This Privacy Notice tells you what to expect in relation to personal information about you which is collected, handled and processed by Education Support Professionals Ltd
Education Support Professionals Ltd, Connaught House, Broomfield Road, Woodford Green, Essex, IG8 0PY is the Data Controller and our registration number is Z2093409
(We may change this privacy notice from time to time by updating this page in order to reflect changes in the law and/or our privacy practices. We encourage you to check this privacy notice for changes whenever you visit our website – https://www.esp-recruit.co.uk)
We acknowledge and agree that any personal data of yours that we handle will be processed in accordance with the General Data Protection Regulations (“GDPR”)
The information we may collect
The information about you we may collect, hold and process is set out below:
(A) Information collected and processed, under our Legitimate Business Interest of providing work opportunities, is as follows:
- Your name
- Your address
- Your email address
- Your telephone number
- CV/work history
- Job preferences including role, geographical areas and salary
- Any other work related information you provide, for example, education or training certificates
This may also include email correspondence, telephone and face to face interview notes. This information will have been provided, or will be provided, by you via our website or a third party who we work with, such as a Job Board Company.
(B) Information in respect to individuals that have worked for us previously or may work for us is as follows:
- Proof of right to work in the UK (usually passport or visa’s)
- National insurance number
- Full details of job offers and placements
- Outcome of Enhanced DBS and barred list checks
- Medical information
- Financial information (including but not limited to payroll details and terms, HMRC data, pension scheme details, court orders and statutory payments)
- A log of our communications with you by email and telephone
The above information is used to provide our services to you in our capacity as an employment business / agency, to find you suitable work whether on a temporary or permanent basis based on your requirements as set out below.
The information under A above may be used as follows:
- To match your skill sets with job vacancies to assist in finding you the positions that most suit you
- To put forward your details to our clients and prospective employers for you to be considered for vacancies
- To place you with our clients and prospective employers
- To keep you informed of available opportunities as they arise
- To keep you informed of the services offered by us
The information under B above may be used as follows:
- To establish that you have the right to work
- To undertake relevant security and criminal record checks as required by our clients and prospective employers and as permitted by law
- To deal with any medical and health and safety issues relating to certain positions
- To put in place contractual arrangements and documentation once a role has been secured
- To pay you if placed
- To make data available to HMRC when requested, our pension’s provider, our payroll partner, DBS and for Barred List checker and Law Enforcement if we have a legal obligation.
How we hold the information
All the personal data we have is stored on our database, hosted in the UK.
Disclosure of your information
Your CV and related information will be shared or sent to prospective employers and our clients only with your expressed permission. Once you have secured a placement, additional information will be provided to them to enable the placement to proceed. Such employers and clients will usually be located inside the European Economic Area (EEA) but may be outside of the EEA. Personal data shall not be transferred to a country or territory outside the EEA unless that country or territory ensures an adequate level of protection or the appropriate safeguards are in place for your rights and freedoms. Before such a transfer takes place outside of the EEA, we will provide you with further information concerning this.
What is the legal basis for processing the information?
We rely on several legal basis’ to process your data
In many cases, especially where we collect data under A (above), we will rely on our legitimate business interests of providing a recruitment service on behalf of our candidate base and for our client base. This legitimate business interest will continue until it is clear we have no business interest any more or if requested to remove your details. We will have regular contact with you, via the phone or email to establish our combined continuing legitimate business interest still applies
We will also rely on your consent to process your data which is collected at the outset of a specific recruitment process. Additionally we may need to rely on performance of a contract or compliance with a legal obligation that we are subjected to as data controller and these are detailed below
Information and documentation to establish your right to work is processed by us as we are legally obliged to do so.
In respect of medical information, the basis for us processing this will depend on the circumstances, but will usually be for one of the following reasons: it is necessary to protect health and safety or to prevent discrimination on the grounds of disability or where consent has been obtained, if required.
Information in relation to criminal record checks, which are relevant for some roles, will be processed on the basis that it is necessary for us to comply with the law or consent will be obtained, if required.
Once a position has been found for you, we will process your personal data, including financial information, for the purpose of you entering into a contract to fulfil your role and to enable us to pay you, depending on the specific contractual arrangements and circumstances.
For the purposes of paying you, where relevant, we are legally obliged to provide information to HMRC.
Once a placement has been secured, we may also process your data on the basis of our legitimate interests i.e. for administrative purposes.
You have the right at any time to ask for a copy of the information about you that we hold. If you would like to make a request for information please email firstname.lastname@example.org
In addition to this right of access, you will also have the following rights: erasure, restriction of processing, objection and data portability.
In order to action any of these rights, you need to email email@example.com with your request and we will endeavour to complete your request within 7 days or sooner.
Retention of your data
Your data will be retained for no longer than is necessary and in accordance with our Data Retention Policy.
Right of Erasure
If you have provided us with your consent to process your data, for the purpose of using our services and us finding you suitable work, you have the right to withdraw this at any time. In order to do so you should contact us by emailing Info@esp-recruit.co.uk .
If you have a concern about the way we are collecting or using your personal data, you should raise your concern with us in the first instance or directly to Information Commissioners Office at https:\\ico.org.uk\concerns.
Please address any questions, comments and requests regarding our data processing practices to William Townsend, Managing Director, Info@esp-recruit.co.uk 020 8559 2077
Will Townsend at ESP is excellent at sourcing candidates in very specialist areas, which we may otherwise not have found. He is open and honest, service oriented and prompt in any correspondence – I recommend Will and ESP wholeheartedly.
Tara Day – HR Manager
Your contractor has been a fantastic support to the IT department over the past weeks and we can highly recommend him for any future contracts you arrange on his behalf.
Friern Barnet school
You have been an amazing help and I can’t thank you enough!
The Coopers’ Company and Coburn School
Sue Hay – Headteacher
Thank you for all of your assistance with this vacancy, it was a positive experience for us and we are grateful for your professional support throughout.
Leathersellers Federation of Schools
Leathersellers Federation of Schools
I have known William for many years. He was my first call when I began looking for a new job and matched me up with a great employer within a few weeks. He stayed in touch throughout the recruitment process and followed up after I began my new job to see how I was settling in. If you work in this area of education and are looking to recruit or move on from your current job this is the place to start.
Mark Blackwood Senior MIS Consultant
Senior MIS Consultant
William is both friendly and professional. Always prepared to listen and advise but never pushy. He found me a job doing what I have always wanted to do. Thank you!
Lesley, MIS and SIMS Consultant
Thank you for your help with this, you certainly do have some contacts and always find someone for us.
Sarah Ruiz MIS Services Manager
Cygnet IT services CIC
I am delighted with the service that ESP has provided, in particular Nick Sion, who has worked hard to secure me a position at a brilliant school in London. He has kept in touch with me at all stages of the recruitment process and has been extremely helpful to me.
iSAMS Reporting Manager
Justin, iSAMS Reporting Manager
I was contacted by ESP regarding a potential contract and from the first phone call over a year ago, to our continued communications, they have always been courteous, professional, and informative. Nick who is one of the Senior Consultants was especially helpful when organising my CV, paperwork and interviews before I started. He has also negotiated several extensions to my contract including a pay rise on my latest renewal.
Will, Marysia, Lewis and the whole team have also been very helpful when dealing with any queries I have had and they always go out of their way to ensure that I am paid on time. I would recommend ESP to contractors as they go the extra mile to make sure everything is in place, before and during the time you work for them.
Mark, IT Contractor
Nick has been amazing and has supported me while I was looking for my next career move. He was always available if I had any questions or queries and went above and beyond when I was going through the hiring process for my new role. Nothing was ever too much trouble and I would not be in the role I am in today without his persistence and expertise.
I just wanted to drop you an email to comment on the excellent service I have received from Steve. From the very beginning of the recruitment process, Steve has been professional, helpful and very responsive in communications. I’ve been especially impressed by the updates I have been sent about the progress of the application without me having to chase. It’s a pleasure nowadays to find this sort of service. I have been very happy to deal with ESP.
Steve Simms has been fantastic through the whole process, he has made what can be a stressful process into something easy and relaxed. Steve took all my questions and concerns and provided me with honest and quick answers. He was always contactable and made me feel comfortable throughout. I thank Steve and ESP for landing me my dream job.
Successfully placed candidate
ESP is my first port of call for any new positions I need to fill or for new positions for myself.
Lee Dowling, IT Manager
Edge Grove School
I would personally recommend Nick and ESP to any employer or job seeker in the education sector.
Daniel James, Group MIS Analyst
Will has done me proud whenever I’ve needed him over the years and I have recommended ESP to many friends and colleagues, whether they were hiring or looking to be hired. He clearly puts effort into matching people and roles, rather than just shoe-horning unsuitable people in.
Lee Dowling, IT Manager
Edge Grove School
ESP’s thorough and professional approach to recruitment is a refreshing change compared with other agencies that send unqualified candidates who do not meet requirements. The standard and consistency of candidates is always good and so is the level of communication and understanding of our requirements, which is most welcome.
Mark Nelson, Head of Service Delivery
Gaia Technologies PLC
ESP makes it easy and find the right people fast!
Prad Samtani, Director of IT
Throughout the four years I have worked with ESP, they have provided me with interesting and challenging IT contracts in schools. They are the best.
Independent IT Contractor
I have worked for ESP for six years as an independent SIMS consultant. They are very helpful, a pleasure to deal with and they really specialise in SIMS which is great for me.
Independent SIMS Consultant
Nick has an excellent understanding of the independent schools sector as well as the applications used within schools, specifically academic MIS offerings such as SIMS and iSAMS. His cognizance of the schools’ job market is exceptional and I have always found him to be dedicated and hard working.
Daniel James, Group MIS Analyst
ESP are excellent at recruiting candidates in very specialist areas, which we would otherwise not have found. Hard working, meticulous and prompt in any correspondence – I recommend them wholeheartedly.
Principal, Abbey College Manchester
I don’t know how many staff Will has hired for us this year, but they have all been excellent as have Will and his team.
Tom Welch, Managing Director
Turn IT On