Privacy Policy

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This Privacy Notice tells you what to expect in relation to personal information about you which is collected, handled and processed by Education Support Professionals Ltd

Education Support Professionals Ltd, Connaught House, Broomfield Road, Woodford Green, Essex, IG8 0PY is the Data Controller and our registration number is Z2093409

(We may change this privacy notice from time to time by updating this page in order to reflect changes in the law and/or our privacy practices. We encourage you to check this privacy notice for changes whenever you visit our website – https://www.esp-recruit.co.uk)

We acknowledge and agree that any personal data of yours that we handle will be processed in accordance with the General Data Protection Regulations (“GDPR”)

The information we may collect

The information about you we may collect, hold and process is set out below:

(A) Information collected and processed, under our Legitimate Business Interest of providing work opportunities, is as follows:

  • Your name
  • Your address
  • Your email address
  • Your telephone number
  • CV/work history
  • Job preferences including role, geographical areas and salary
  • Any other work related information you provide, for example, education or training certificates

This may also include email correspondence, telephone and face to face interview notes. This information will have been provided, or will be provided, by you via our website or a third party who we work with, such as a Job Board Company.

(B) Information in respect to individuals that have worked for us previously or may work for us is as follows:

  • Proof of right to work in the UK (usually passport or visa’s)
  • DOB
  • National insurance number
  • Full details of job offers and placements
  • Outcome of Enhanced DBS and barred list checks
  • Medical information
  • References
  • Financial information (including but not limited to payroll details and terms, HMRC data, pension scheme details, court orders and statutory payments)
  • A log of our communications with you by email and telephone

The above information is used to provide our services to you in our capacity as an employment business / agency, to find you suitable work whether on a temporary or permanent basis based on your requirements as set out below.

The information under A above may be used as follows:

  • To match your skill sets with job vacancies to assist in finding you the positions that most suit you
  • To put forward your details to our clients and prospective employers for you to be considered for vacancies
  • To place you with our clients and prospective employers
  • To keep you informed of available opportunities as they arise
  • To keep you informed of the services offered by us

The information under B above may be used as follows:

  • To establish that you have the right to work
  • To undertake relevant security and criminal record checks as required by our clients and prospective employers and as permitted by law
  • To deal with any medical and health and safety issues relating to certain positions
  • To put in place contractual arrangements and documentation once a role has been secured
  • To pay you if placed
  • To make data available to HMRC when requested, our pension’s provider, our payroll partner, DBS and for Barred List checker and Law Enforcement if we have a legal obligation.

How we hold the information

All the personal data we have is stored on our database, hosted in the UK.

Disclosure of your information

Your CV and related information will be shared or sent to prospective employers and our clients only with your expressed permission. Once you have secured a placement, additional information will be provided to them to enable the placement to proceed. Such employers and clients will usually be located inside the European Economic Area (EEA) but may be outside of the EEA.  Personal data shall not be transferred to a country or territory outside the EEA unless that country or territory ensures an adequate level of protection or the appropriate safeguards are in place for your rights and freedoms.  Before such a transfer takes place outside of the EEA, we will provide you with further information concerning this.

What is the legal basis for processing the information?

We rely on several legal basis’ to process your data

In many cases, especially where we collect data under A (above), we will rely on our legitimate business interests of providing a recruitment service on behalf of our candidate base and for our client base. This legitimate business interest will continue until it is clear we have no business interest any more or if requested to remove your details. We will have regular contact with you, via the phone or email to establish our combined continuing legitimate business interest still applies

We will also rely on your consent to process your data which is collected at the outset of a specific recruitment process. Additionally we may need to rely on performance of a contract or compliance with a legal obligation that we are subjected to as data controller and these are detailed below

Information and documentation to establish your right to work is processed by us as we are legally obliged to do so.

In respect of medical information, the basis for us processing this will depend on the circumstances, but will usually be for one of the following reasons: it is necessary to protect health and safety or to prevent discrimination on the grounds of disability or where consent has been obtained, if required.

Information in relation to criminal record checks, which are relevant for some roles, will be processed on the basis that it is necessary for us to comply with the law or consent will be obtained, if required.

Once a position has been found for you, we will process your personal data, including financial information, for the purpose of you entering into a contract to fulfil your role and to enable us to pay you, depending on the specific contractual arrangements and circumstances.

For the purposes of paying you, where relevant, we are legally obliged to provide information to HMRC.

Once a placement has been secured, we may also process your data on the basis of our legitimate interests i.e. for administrative purposes.

Your rights

You have the right at any time to ask for a copy of the information about you that we hold. If you would like to make a request for information please email info@esp-recruit.co.uk

In addition to this right of access, you will also have the following rights: erasure, restriction of processing, objection and data portability.

In order to action any of these rights, you need to email info@esp-recruit.co.uk with your request and we will endeavour to complete your request within 7 days or sooner.

Retention of your data

Your data will be retained for no longer than is necessary and in accordance with our Data Retention Policy.

Right of Erasure

If you have provided us with your consent to process your data, for the purpose of using our services and us finding you suitable work, you have the right to withdraw this at any time.  In order to do so you should contact us by emailing Info@esp-recruit.co.uk .

Concerns

If you have a concern about the way we are collecting or using your personal data, you should raise your concern with us in the first instance or directly to Information Commissioners Office at https:\\ico.org.uk\concerns.

Contact

Please address any questions, comments and requests regarding our data processing practices to William Townsend, Managing Director, Info@esp-recruit.co.uk 020 8559 2077

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